Microsoft program guidelines

Restrictions: 
  • This donation is available to Singapore nonprofits:
    • a) Charity Status provided by Charity Commission database (approx. 1900); or
    • b) Institute of Public Character (approx. 500, and normally a subset of (a) )
  • This donation is available to Malaysia nonprofits:
    • a) Formal registration as a charitable organization under The Registry of Societies (ROS) and
    • b) Tax Exemption Status in accordance with Section 44(6) of the Income Tax Act (ITA) 1967 and under the Recognized Authority for tax.
    • Malaysia organizations should submit us the copies of following supporting documents for evidencing their non-profit and charity status:
    1. A copy of registration of charities in Malaysia from below authorizing bodies:
      • The Registry of Societies (ROS) – Societies Act 1966* OR
      • The Registry of Companies (ROC) - Section 24(1) of Companies Act 1965, company limited by guarantee and
    2. A copy of Tax Exemption Status from Inland Revenue Board of Malaysia and
    3. An Address proof that has to be a Utility bill or Bank Statement
  • This donation is available to Philippines nonprofits:
    • Organization must be registered with the Securities and Exchange Commission, and must provide SEC Certificate/Articles of Incorporation that specify non-stock, non-profit status
    • Organization should submit copy of their registration document to TechSoup Asia
  • This donation is available to Thailand nonprofits:
    • A nonprofit or non-governmental organization that holds charitable status in Thailand and operates on a not-for-profit basis with the aim of: (i) relief to the poor, (ii) advancement of education, (iii) advancement of social and community welfare, (iv) advancement of culture, (v) advancement of the natural environment, or (vi) other purposes beneficial to the community.
    • Organization must provide proof of charitable status by submitting a scanned copy of the certification letter from one of the following ministries:
      • The Thailand Revenue Department, Ministry of Finance, stating the organization’s charitable status for income tax purposes, OR
      • The Office of the National Commission of Social Welfare, Ministry of Social Development and Human Security, stating the organization’s charitable status
  • Organization should submit softcopy of their registration document through one of two methods:
    • Email to customerservice@techsoup.asia (Include your name, email address and org name) or
    • Send copy of document to customer service at the following address: Rm 1104, 11/F, Duke of Windsor Social Service Bldg, 15 Hennessy Rd, Wanchai, Hong Kong.
  • Organizations that are not eligible: Not all nonprofit organizations are eligible for participation in the Microsoft Donation Program. Those that are not eligible should visit Microsoft Volume Licensing for Industries for more information about charity licensing; they may still be eligible for discounted software from Microsoft. The following types of organizations are ineligible for Microsoft software donations:
    • Governmental organizations or agencies.
    • Educational institutions, including K-12 schools, colleges, universities, and trade schools.
    • Healthcare organizations and networks, including hospitals, specialty networks, ambulatory healthcare services, home healthcare and assisted living healthcare organizations, research organizations, and laboratories.  Exceptions: Community health clinics, medical research groups, behavioral healthcare nonprofits, women's health centers, and blood banks are eligible to request Microsoft software donations.
    • Political, labor and fraternal organizations; commerce and trade associations without charitable aims or activities; sponsorships of events, tables, exhibitions, or performances; fundraising events such as luncheons, dinners, walks, runs, or sports tournaments.
    • Religious organizations not registered as a charity and without a secular community designation that is separate from the church or religious organization. A secular designation is defined as an organization that provides services to people regardless of their religious beliefs and does not propagate a belief in a specific faith. Example: A food bank with nonprofit or charity status that is run by a church but is a separate and unique organization that provides food and meals to anyone who qualifies for services, regardless of religious beliefs. Religious organizations without secular designations can visit Programs for Charitable Organizations for information regarding licensing options; they may be eligible to receive discounted Microsoft software through these programs.
    • Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit the Registered Refurbisher Program.
    • Nonpublic libraries, including private libraries, school libraries, specialty libraries, armed forces libraries, and libraries in government agencies.
  • Eligible organizations receive an allotment of Microsoft software donation requests that is reset every two years. An organization’s two-year cycle begins with its first donation request after 26 July 2011. After two years, a new cycle begins, and a new allotment becomes available. The organization does not need to request the full amount of its allotment. There is no limit to the number of separate requests the organization can make and no minimum quantity requirement.
  • During its two-year cycle, an organization can request products from up to 10 title groups. For title groups that contain applications that run on an individual computer (like a desktop or laptop PC), there is a 50-license maximum. For title groups that contain client access licenses or other licenses that provide for connection to or management of a server, there is also a 50-license maximum. For server products, there is a five-product maximum, regardless of title group. For further details, see Quantity and Frequency of Microsoft Requests in the Microsoft Donation Program - Eligibility and Allotments.
  • Public libraries may request Microsoft software donations through this program for public-access computers only. Donated software is available only for use on public access computers or computers used directly in the management of the public library access computers or the library's public access program.  Participating libraries must also make their collection and basic services available to the population of their legal service area without charges to individual users (excluding incidental fees such as printing charges). If they so choose, libraries may impose charges on users outside the legal service area and may provide products and services (beyond basic services) to the public at large, with or without individual charges.
  • Organizations that advocate, support, or practice discrimination based on age, ethnicity, gender, national origin, disability, race, size, religion, sexual orientation, or socioeconomic background are not eligible to participate in this program. Organizations must be willing and able to attest that they do not discriminate on any of these grounds in order to receive donations.
  • Microsoft products may not be transferred between separate legal entities or resold. Additionally, Microsoft products may not be installed on computers that will be given to or sold to other organizations or individuals, even as part of a charitable program.
  • Donated product will be distributed under this program to qualifying organizations and libraries only, not to individuals.