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Rules, Eligibility, and Restrictions Guidelines

Restrictions: 
  • Quantity
    • Organizations receive an allotment of Microsoft software donations that is reset every two years. An organization's two-year cycle begins with its first donation request after July 27, 2011. After two years, a new cycle begins, and a new allotment is available.
    • During its two-year cycle, an organization can request products from up to 10 title groups.
      • For title groups that contain desktop products, server products that use core-based licensing, server products that use core-based licensing, or license-only products (like CALS), there is a 50-product maximum.
      • For server products that do not use core-based licensing, there is a five-product maximum, regardless of title group.
    • For Further details, see Quantity and Frequency of Microsoft Requests at: Microsoft Donation Program - Eligibility and Allotments
  • Budget: Organizations with annual operating budgets of any size are eligible for products in this program.
  • Nonprofits and public libraries only:
    • ​This donation is available to nonprofits that meet the eligibility criteria found here: Microsoft Program Guidelines
    • Currently, only Public Libraries in the Philippines are supported, and these libraries should first meet the criteria found here: Philippine Public Libraries Program 
    • Microsoft reserves the right to grant or deny an organization's request at any time, for any reason.  
  • Eligible organization types: The Microsoft Donation Program serves nonprofit organizations whose missions benefit the local community. This could include organizations with the following missions:
    • Providing relief to the poor
    • Advancing education
    • Improving social welfare
    • Preserving culture
    • Preserving or restoring the environment
    • Promoting human rights
    • Establishment of civil society
  • Organizations that are not eligible:
    •  Not all nonprofit organizations are eligible for participation in the Microsoft Donation Program. Those that are not eligible should visit Microsoft Volume Licensing for Industries for more information about charity licensing; they may still be eligible for discounted software from Microsoft. The following types of organizations are ineligible for Microsoft software donations:
      1. Governmental organizations or agencies.
      2. Educational institutions, including K-12 schools, colleges, universities, and trade schools.
      3. Healthcare organizations and networks, including hospitals, specialty networks, ambulatory healthcare services, home healthcare and assisted living healthcare organizations, research organizations, and laboratories. Exceptions: Community health clinics, medical research groups, behavioral healthcare nonprofits, women's health centers, and blood banks are eligible to request Microsoft software donations.
      4. Political, labor and fraternal organizations; commerce and trade associations without charitable aims or activities; sponsorships of events, tables, exhibitions, or performances; fundraising events such as luncheons, dinners, walks, runs, or sports tournaments.
      5. Religious organizations not registered as a charity and without a secular community designation that is separate from the church or religious organization. A secular designation is defined as an organization that provides services to people regardless of their religious beliefs and does not propagate a belief in a specific faith. Example: A food bank with nonprofit or charity status that is run by a church but is a separate and unique organization that provides food and meals to anyone who qualifies for services, regardless of religious beliefs. Religious organizations without secular designations can visit Programs for Charitable Organizations for information regarding licensing options; they may be eligible to receive discounted Microsoft software through these programs.
      6. Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit the Registered Refurbisher Program.
      7. Nonpublic libraries, including private libraries, school libraries, specialty libraries, armed forces libraries, and libraries in government agencies. 
  • Terms of service: Organizations that request Microsoft products must agree to any applicable terms of service.
  • Amendments: Microsoft reserves the right to supplement or amend these eligibility guidelines at any time without notice.
  • Anti-discrimination policy: To be eligible to participate in this program, organizations must attest to the following statement, which certifies compliance with the Microsoft corporate citizenship nonprofit giving antidiscrimination policy:

    My organization does not have a policy or mission of discriminating in hiring, compensation, access to training or services, promotion, termination, or retirement based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status.

    OR

    My organization is a religious organization, and any discriminatory practices of my organization are exempt from laws that otherwise prohibit such discrimination.

  • Product distribution:
    • Products will be distributed under this program to qualifying organizations and libraries only, not to individuals.
    • Recipient organizations may not transfer or resell Microsoft products.
    • Microsoft products may not be installed on computers that will be given to or sold to other organizations or individuals, even as part of a charitable program.