Nonprofits and libraries have always been known for making big things happen with small budgets. During a tough economy, you stretch your dollars even farther — and it’s often the right technology that makes this possible.
Using Microsoft PowerPoint 2010’s new “broadcast” feature is a perfect example of how nonprofit organizations and libraries can easily and inexpensively streamline processes, increase efficiency, and improve communication, all while devoting more time and resources to serving their communities.
For example, nonprofit Scranton Road Ministries of Ohio uses the Microsoft Office product suite, provided through the Microsoft Software Donation Program through TechSoup, to help achieve its mission.
They prepare Cleveland’s low-income youth for the job force. An impressive 86% of the students that complete the Youth Jobs Partnership program are placed into a job college or advanced job training. Much of this organization’s success can be traced back to its smart technology planning and strategy.
What Is PowerPoint 2010’s Broadcast Feature?
The broadcast feature simplifies the exchange of information by enabling you to share a PowerPoint presentation through the Internet with remote viewers across the globe. This means everyone — from offsite volunteers to work-from-home staff to your board members and home-bound patrons can participate live in the same meetings or community events.
Regardless of their location or whether they have Microsoft PowerPoint 2010 installed on their computers, the broadcast feature can allow them to view your nonprofit or library presentation as you show it.
With just a simple URL, Windows Live ID, and conference call-in number, participants can view and follow along with your presentation. This makes it possible to show your nonprofit or library presentation in real-time to anyone you want to see it without having to reply on third-party subscriptions to webinar or online conferencing services.
It’s important to note that while audio isn’t native to PowerPoint’s broadcast feature, any number of easy-to-use and options can fulfill this need, including free and fee-based conference call services, Skype, Google Voice, and apps like Microsoft Lync.
How to Use Broadcast in PowerPoint 2010
Here are step-by-step instructions on how to use this exciting new feature:
- Using PowerPoint’s broadcast service as a presenter requires either Office SharePoint Server 2010 Web Apps installed or a free Windows Live ID, which you can get for free http://home.live.com. Having a Windows Live ID is the best solution if you are not using an enterprise-level network. Your presentation’s viewers do not need to sign up for a Windows Live ID in order to view the presentation.
- Once you have prepared your PowerPoint presentation and are ready to deliver it to a select audience, select the Broadcast Slide Show feature under the Slide Show tab.
- Next click the Start Broadcast button.
- In the dialog box that appears, enter your Windows Live email and password and click the OK button.
- After clicking on the Start Broadcast button, you will see a progress screen that tells you a connection is being made.
- The PowerPoint Broadcast feature will generate a URL that you can then share with your meeting participants so they can follow along in an Internet browser as you deliver your presentation.
You can email this URL directly from the Send in Email link or copy it by clicking on Copy Link. The browsers that support broadcasting are Firefox, Google Chrome, and Internet Explorer.
- Once you are ready to begin, click the Start Slide Show button and, voila! Your viewers will be able to see your presentation live in their web browser. While broadcasting, you can pause or interrupt the slide show at any instant, re-send the link to attendees, or switch to some other application without disturbing the slides or showing your desktop to your remote audience.
Please note the following:
- Transition effects, if present, will appear as a fade to the audience.
- If you have a video in your presentation, your audience will not be able to view it in their browsers.
- Once you’ve finished your presentation, click the End Broadcast button or the ESC key to conclude the session.
Now you can share your nonprofit or library’s real-time PowerPoint presentations easily over the Internet and without additional costs with your remote staff or board members, patrons, volunteers, and other supporters, when you want to broadcast them.